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Migrating to AI-Corporate

Are you switching from another AI system to AI-Corporate? If so, you usually cannot automatically transfer conversations, memory, gems, assistants, or custom GPTs. Some systems do offer an export, but that can take a while and is not directly suitable as an import for AI-Corporate.

What does work well: let your old AI system summarize what it knows about your preferences and way of working. You can then use that text in AI-Corporate.

Step 1: create a short personal instruction​

Open your old AI system, for example ChatGPT, Claude, Gemini, or Copilot. Ask it this question:

Using what you know about me, create a good system prompt for a generic AI program so that this program can take into account my communication preferences and useful information from my history that may be important for follow-up questions.
Take into account:
1. My role, context, and type of work
2. My recurring goals and tasks
3. My main themes and domains
4. My preferences in communication and collaboration
5. My writing style and tone
6. What I dislike
Do this in 100-150 words

Check whether the answer is truly personal and useful. If your old AI system does not use memory or history, the answer may be very generic. In that case, only keep what is correct.

Is the text useful? Then copy it into AI-Corporate under Preferences > General instructions and information > Additional instructions.

tip

Don’t see General instructions and information? Then switch your view to Standard. In Getting started, advanced preferences are hidden.

Step 2: optionally create personal assistants​

If you used your old AI system a lot for fixed tasks, gems, assistants, or custom GPTs, you can also have it create a proposal for new assistants in AI-Corporate.

Use this prompt for that:

I am moving to a new AI system and want to set up a set of useful gems / assistants / custom GPTs there.

Use what you have learned about me from our previous conversations.

Design the 3 most valuable specialized assistants for my work.

For each assistant, I want this format:

1. Name
2. Description
3. System prompt
4. A short example of a good user question
5. Optionally, which tools this assistant needs, such as internet search, and which documents should be added
6. Explain why you think this assistant is useful

Avoid abstract assistants like “creative thinker” or “general helper”.
Choose only assistants with a clear task, recognizable input, and directly usable output.

Use the result as a draft. Prefer to create a few sharp assistants with a clear task rather than many generic helpers. Only add documents or tools that the assistant really needs.

Check what you transfer​

Do not blindly copy everything from an old AI system. Pay special attention to:

  • personal data;
  • confidential information;
  • old or incorrect preferences;
  • generic text that adds little value.

A good migration often consists of two parts: a short personal instruction and a few practical assistants for recurring work.

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